Association of Middle East Children and Youth Studies (AMECYS) Bylaws
Article 1: Name and Objectives
Section 1. The name of this organization is the Association of Middle East Children and Youth Studies (AMECYS).
Section 2. AMECYS is a private, non-profit, international association for scholars with an interest in the study of children and youth in the Middle East, North Africa and their diasporic communities. Through interdisciplinary programs, publications, and services, AMECYS promotes innovative scholarship, facilitates global academic exchange, and enhances public understanding about Middle Eastern children and youth in diverse times and places.
Article 2: Membership
Section 1. This association is open to scholars interested in the study of Middle Eastern children and youth.
Section 2. The Board of Directors (see Article 4) will set the annual dues for membership.
Section 3. Members in good standing can vote in Association elections, attend Association conferences, and receive Association publications.
Section 4. Membership runs for one calendar year.
Article 3: Meetings
Section 1. The AMECYS Board of Directors will meet annually at a time and location determined by the Board of Directors. The Board may also periodically convene virtually at the President’s request.
Section 2. A simple majority of the Board must be in attendance to constitute a quorum.
Article 4: Board of Directors
Section 1. The Board of Directors governs the Association. The Board of Directors makes decisions for the Association in the period in between annual meetings. Policies and actions proposed by a member of the Association shall require the agreement of the simple majority of the Board of Directors.
Section 2. The Board of Directors shall be composed of four individuals elected for renewable three-year terms. Board members shall serve a maximum of two consecutive terms. Past board members who have not served on the Board of Directors for at least four years may be re-elected and serve up to two additional three-year terms. Each President, upon completion of his/her term, shall automatically continue as a member of the Board of Directors for three years.
Section 3. Individuals serving on the Board must be Association members in good standing.
Section 4. Candidates to the Board are self- or peer-nominated and must agree to serve if elected.
Article 5: Officers
Section 1. The duties of the President include, but are not limited to, preparation of the agenda for the Board of Directors meeting, conducting the Board of Directors meeting, acting as the official spokesperson for the Association, helping publish a periodic newsletter and/or academic journal, and establishing subcommittees as necessary. The President is elected for a two-year term. The President holds these positions: President-Elect (one year); President (two years); Past-President (one year).
Section 2. The President-Elect will perform duties as from time to time may be assigned to him/her by the Board or the President. The President-Elect serves for one year as the President-Elect.
Section 3. The Past-President, at the request of the president or in the President’s absence or disability, shall perform all the duties of the President subject to all the restrictions upon the President. The Past-President will perform other duties as from time to time may be assigned to him/her by the Board or the President. The Past-President serves for one year as the Past-President.
Section 4. The duties of the Communications Chair include, but are not limited to, helping coordinate election nominations, update social networks, produce an online newsletter, and maintain the Association website. The Communications Chair is elected for a renewable two-year term.
Section 5. The duties of the Program Chair include, but are not limited to, helping organize a periodic workshop and/or conference, including venue location and creation of a program, and oversee the Association’s sponsorship of panels. The Program Chair may appoint a subcommittee that will assist him/her in soliciting and selecting abstracts and papers. The Program Chair is elected for a renewable two-year term.
Section 6. The duties of the Secretary include, but are not limited to, maintaining electronic membership files, correspondence files, taking and distributing Board meeting minutes, and maintaining and submitting a biennial report on Association finances. The Secretary is elected for a renewable two-year term.
Section 7. The duties of the Treasurer include, but are not limited to, collecting dues for membership, coordinating finances for conferences, publications, or awards, and maintaining and submitting a biennial report on Association finances. The Treasurer is elected for a renewable two-year term.
Section 8. The duties of the Student Representative include, but are not limited to, attending the annual Board meeting where he/she will present a brief report on graduate student affairs in the field. The Student Representative must be a registered graduate student and in good standing. The Student Representative is elected for a two-year term.
Section 9. All officers must submit annual reports to the Board of Directors.
Section 10. All officers are members of the Board.
Section 11. Officer candidates are self- or peer-nominated and must agree to serve if elected.
Section 12. All Officers must be and remain Association members in good standing.
Article 6: Elections and Ballots
Section 1. Association Members elect the Board and Officers by electronic ballot or the most feasible means available. The candidates’ names and biographies are circulated to Association members at least one month prior to the election voting deadline.
Section 2. Only members in good-standing can vote in elections and on ballots.
Section 3. Any Board member or officer may be removed at any time with cause by the Board. The Board must establish protocols for such removal.
Section 4. In the event of a prematurely vacant Board or Officer position, the President will appoint, in consultation with the Board, a member in good standing to serve as the interim until the Association members can elect a replacement by electronic ballot or the most feasible means available.
Article 7: Subcommittees
Section 1. The Board and Officers may establish subcommittees as necessary.
Section 2. The names of the subcommittee members and terms of their membership must be made known to the Association members at large.
Section 3. The subcommittee members must act in accordance with these bylaws and the directives of the Board.
Article 8: Miscellaneous Provisions
Section 1. This document takes effect after a simple majority vote by the membership.
Article 9: Amendment of Bylaws
Section 1. Amendments to the bylaws may be proposed by any member of the Association.
Section 2. Two-thirds of members must approve by ballot an amendment before it takes hold.
Section 3. For the first three years of the Association’s existence, amendments to the bylaws may only be proposed and voted on by the Board.